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Posted on: November 9, 2022

The Amsterdam Civil Service Commission announces the Promotional exam for Director of Facilities II

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The Amsterdam Civil Service Commission announces the Promotional exam for: Director of Facilities II

Promotional Exam # 78-525                            Greater Amsterdam School District

Date of Exam:             January 28, 2023

Last Filing Date:         December 14, 2022

Employment Opportunities:   The eligible list, established because of this examination, will be used to fill vacancies in the Greater Amsterdam School District.

Salary: See Contract

Note to Applicants:   You must apply for both the statewide open-competitive examination and this promotion examination.  Even if you are only interested in a promotion, you MUST take the corresponding statewide examination for the title listed above and for which you meet the minimum qualifications.  Information on how to apply for this statewide open-competitive examination can be found at

Even though you must apply for both the statewide open-competitive examination and promotion examinations, you only take one examination which will be used to establish both statewide open-competitive and the promotion eligible list for that title. You will not be taking two separate exams.

Application Fees:  A $45.00 non-refundable application fee is required for the Open-Competitive State Exam, but the Amsterdam Civil Service Commission has waived the application fee for the Promotional Exam.

Promotion Qualifications:

To participate in the written test to be held on January 28, 2023, you must be employed in a competitive class position at the Greater Amsterdam School District AND meet the following open-competitive qualifications: 

Graduation from high school or possession of a high school equivalency diploma and one of the following:

  1. A bachelor’s degree or higher-level degree in School Facilities Management, engineering, construction management, or architecture and two years of experience in school facilities maintenance, general building construction, building maintenance, or repair work, or construction management, one year of which must have involved the supervision of employees; or
  2.  An associate degree or higher-level degree in school facilities management, engineering, engineering technology, building construction technology, Architecture, or Architectural technology and four years of experience in school facilities maintenance, general building construction, building maintenance or repair, or construction management, one year of which must have involved the supervision of employees; or
  3.  Six years of experience in school facilities maintenance, general building construction, building maintenance or repair work, or construction management, one year of which must have involved the supervision of employees.

NOTE: Verifiable part-time experience may be prorated toward meeting full-time experience requirements.

Non-Qualifying Experience: Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities primarily involving a variety of inside and outside activities including, but not limited to, washing walls and windows, polishing floors, cleaning restrooms, or disposing of refuse

 A degree in landscape architecture shall not be qualifying.

 ** Supervision of Employees is defined as responsible direction and control of subordinate employees. This involves a responsibility for planning for individuals in a work group and includes but is not limited to, assigning, and reviewing work, evaluating performance, maintaining work standards, motivating and developing subordinate employees, implementing procedural changes, increasing efficiency and dealing with problems of absenteeism, morale and discipline. The supervision aspects must be an integral part of the job, not incidental or occasional.

 Project Management experience which did not include the minimum amount of experience in employee supervision is not qualifying.

 Construction Management: includes management of a building construction project from inception to completion including cost estimating, construction planning/scheduling and construction inspection to ensure compliance with building codes. 

 Special Requirement: Possession of a valid drivers license to operate a motor vehicle in the State of New York and certificates appropriate to the vehicles, equipment and/or machinery operated at time of appointment or during employment consistent with the needs of the School District.

 Special Requirement for appointment in School Districts:  In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of het Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based on a fingerprint and criminal history background check.

 To be eligible for appointment from the promotion eligible list:

You must be a qualified employee of the Greater Amsterdam School District and have had the following permanent competitive service:

 12 months as Head Custodian or 24 months as Senior Custodian.


1. Applicants must submit the Promotion Applicant Certification Form (attached) with application.

2. Applicants must meet the promotion qualifications on or before the date of examination.

 DUTIES: A Director of Facilities II is responsible for planning, organizing, and directing the custodial and maintenance activities of a School District’s buildings and grounds department. The work is performed according to established policies and procedures and in accordance with applicable State, local, and federal laws, rules, and regulations which apply to school district facility operations and maintenance. Although certain activities are performed in the office, the incumbent of this position will, on occasion, be required to perform maintenance and repair related tasks and activities, which may be performed indoors or outdoors under adverse working conditions. This position differs from Director of Facilities I in that the incumbent has a greater scope of responsibility and is typically responsible for the supervision of more than one unit.

The incumbent performs related work as required.

 SENIORITY CREDIT: Computation of seniority points will begin from the date of original entry in the full-time, permanent classified service, of the jurisdiction in which promotion is sought. Points will be added to an eligible score, as follows:

 *Less than 1 year- 0 points
*1 year up to 6 years - 1 point
*Over 6 years up to 11 years - 2 points
*Over 11 years up to 16 years - 3 points
*Over 16 years up to 21 years - 4 points
*Over 21 years up to 26 years- 5 points
*Over 26 years - 6 points

 SUBJECTS OF EXAMINATION: There will be a written test which you must pass to be considered for appointment. The written test will be designed to evaluate knowledge, skills, and/or abilities in such areas as:

 1. Administrative Supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper-level supervisor and their subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.

 2. Facilities Management - These questions test for knowledge of the methods and materials used in the construction, alteration, maintenance, and repair of physical plant facilities. This may include principles and practices involved in managing a building maintenance and energy conservation program; ability to read and understand typical building plans layouts, and technical specifications; ability to calculate accurate estimates of material and labor costs; knowledge of typical contract documents; ability to oversee construction contracts and to manage contract compliance; establishing and maintaining accident prevention and safety programs; and principles and practices used by administrators when participation in the budget process. Questions may cover such areas as building structural elements; electrical and mechanical systems; proper building maintenance techniques, including determining the need for and scheduling repairs; and energy conservation practices, including optimal heating plant and cooling system operation.

 3. Administrative techniques and practices- These questions test for a knowledge of management techniques and practices used in directing or assisting in directing a program component or an organizational segment. Questions cover such areas a s interpreting policies, making decisions based on context of the position in the organization, coordinating programs or projects, communicating with employees or the public, planning employee training, and researching and evaluating areas of concern.

 CALCULATORS ARE ALLOWED: Unless specifically prohibited, candidates are permitted to use QUIET, hand-held, solar, or battery-powered calculators ONLY. Devices with typewriter keyboards, such as cell phones, computers or devices which can be hooked up to a computer, spell-checkers, personal digital assistants, address books, language translators, dictionaries and any similar devices are PROHIBITED.

 TEST GUIDE: A “Guide for the Written Test for Director of Facilities 01 is available at the New York State website: .  Candidates not having access to a computer, or the internet may request copy of the test guide from the municipal civil service office conducting this examination using the contact information found elsewhere on this announcement.

Application:    Applications may be obtained at the Civil Service Office in Amsterdam City Hall or by sending a stamped self-addressed legal envelope to:

Amsterdam Civil Service Commission, City Hall 61 Church St. Amsterdam NY   12010

Applications received post-marked after the filing date deadline will not be accepted.   The applicant should make sure every question on the application is answered and that the application is complete in all respects.  All statements made by candidates in their application are subject to verification.   This department does not acknowledge receipt of the applications.  Candidates will be notified of the disposition of their application.   Candidates will be notified by letter, of when and where to appear to take the written test.  If candidates have not received a notice to appear for the written test three (3) days prior to the exam date, they should call our office at (518)841-4341.

Do not interpret a notice to appear for, or actual participation in, the examination as an indication that you fully meet the announced requirements. Depending on the time available before an examination, applicants may be admitted based on statements made on the application or conditionally admitted without prior review of the application. Under these circumstances, candidates not meeting the requirements will be disqualified and notified of such disqualification. Candidates subsequently disqualified after taking the test will not be notified of their score.

 Application Fees:   A $45.00 non-refundable application fee is required for each separately numbered examination for which you apply.  The required fee must accompany your application.   Send a check or money order payable to City of Amsterdam.  Write the examination number(s) and the applicant’s name on the check or money order.   DO NOT SEND CASH.  If your application is disapproved, the fee will not be refunded.  You should carefully review the announced minimum qualifications and any residence requirements and apply only for those examinations for which you clearly qualify.

Religious Observer/Disabled Candidates/Military Members: Applicants whose religious beliefs or military service prevent their taking examinations on the scheduled date and disabled candidates who require special accommodations to take the test should indicate the need for special arrangements.   Military Service Members: If you apply for an examination during the filing period but are on active military duty on the date of examination is scheduled, you may request a military makeup examination.  Contact Amsterdam Civil Service for more information.  If you are on active duty or discharged after the filing period has begun, you may apply for the examination up to ten days before the test date.

Section 23.2 Statement:   This examination will be prepared and rated in accordance with Section 23.2 of the Civil Service Law.  The provisions of New York State Civil Service Law, rules and regulations dealing with the preparation and rating of examinations will apply to this examination.

Multiple Exam Takers:  If you have applied for both State and local government examinations, you must notify Amsterdam Civil Service of your intent to take both a State and a local government examination.  When taking both a State and a local government examination you will be required to take all your examinations at a state examination center.  You will be advised by letter when and where to report for your examination.

If you have applied for other local examinations examination, call or write to each Civil Service Agency to make arrangements no later than two weeks before the date of examination, as to which test site you will be taking the examination.

 Veteran’s Credit:   Veterans or disabled veterans who are eligible for additional credit must apply for veteran’s credit with their application for examination or at any time between the dates of their application for examination and the date of establishment of the resulting eligible list. Applications for veteran’s credit are available from this office.  Veteran’s credits can only be added to a passing score on the examination.

Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran’s credit in examinations.  Any candidate who applies for such credit must provide proof of military status to receive the conditional credit.  No credit may be granted after the establishment of the list.  It is the responsibility of the candidate to provide appropriate documentary proof indicating the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions to be certified at a score including veteran’s credits.

Change of Address:    It is the responsibility of the candidate to notify the Amsterdam Civil Service of any change in name or address for the duration of the eligible list.  No attempt will be made to locate candidates who have moved.

 If any emergency prevents you from appearing for the examination, please notify this office (518)841-4341 no later than 9:00AM on the Monday following the test date, (Tuesday if Monday is a legal holiday) providing verifiable documentation of the reason.  A determination will be made as to if you will be scheduled for an alternate test date.

Application Fee Waiver:  A waiver of application fee will be allowed if you are unemployed and primarily responsible for the support of a household.   In addition, a waiver of application fee will be allowed if you determined eligible for Medicaid, or receiving Supplemental Security Income Payments, or Public Assistance (Temporary Assistance for Needy Families/ Family Assistance or Safety Net Assistance) or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or Local Social Service Agency.  All claims for application fee waiver are subject to verification.  If you can verify eligibility for application fee waiver, complete a “Request for Application Fee Waiver and Certification” form and submit it with your application by the close of business on the application deadline as listed on the examination announcement.

Children of Firefighters and Police Officers killed in the line of duty: In conformance with section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served.  If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination.  A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility.  However, no credit may be added after the eligible list has been established. 


 City of Amsterdam/An Equal Opportunity Employer


Civil Service Commission:      Gary McNeil, Chairman
                                                   Mary Anne Semkiw, Commissior
                                                   Lynn Kot, Commissioner